At HRT Vacations Pvt. Ltd., safeguarding your privacy is a matter of utmost importance. This Privacy Policy outlines how we collect, use, store, and protect your Personal Information, including sensitive personal data, in accordance with applicable laws.
We are committed to protecting your personal data and maintaining the confidentiality of the information you share with us. We take all reasonable and necessary measures to ensure your privacy is protected on our systems and platforms.
However, we shall not be held responsible for unauthorized or unlawful disclosures of your personal and confidential information by third parties who are not under our control—such as advertisers, partners, or external websites linked to or from our own. The privacy practices of such third-party entities may differ significantly from ours, and we recommend that you review their policies independently.
We also cannot guarantee the security of any information transmitted over the internet, including data shared via this Website or email.
We may collect and process the following categories of Personal Information:
• Profiling Information:
Details you provide when registering for services, including but not limited to name, age, gender, marital status, religion, and lifestyle preferences.
• Contact Details:
Your physical and mailing addresses, phone numbers, email IDs, fax numbers, etc.
• Financial Information:
Banking details, income brackets, or payment-related information, stored securely in encrypted form.
• Payment & Account Information:
Your account history with us, including transaction summaries, billing records, and customer support communication.
• Transactional Information:
Non-banking transaction history related to bookings, inquiries, or other service activities.
• Correspondence Information:
Communications between you and HRT Vacations Pvt. Ltd. via email, chats, forums, blogs, or customer support channels.
• Stored Information:
Data created by you (or collected by us) for service inquiries—such as names, contact numbers, and email addresses.
We collect Personal Information only to provide, manage, and enhance our services, respond to your inquiries, and personalize your travel experiences. We may also use your data for internal analytics, customer support, service improvement, and communication regarding offers or updates.
We will never use or share your Personal Information for any purpose other than those stated in this Privacy Policy without your prior written consent.
If you choose not to provide the required personal information, we may be unable to offer you certain services or support, and your experience on our platform may be limited.
Any Personal Information that you voluntarily share in public forums (such as blogs, chat rooms, discussion boards, classified listings, or photo galleries) is considered non-confidential and is not protected under this Privacy Policy.
Such information is publicly accessible and may be collected or used by third parties for purposes beyond our control. You are therefore advised to exercise caution when choosing to share any personal details in public environments.
Publicly shared information may also be disclosed to affiliates, partners, or sponsors, unless explicitly stated otherwise.
HRT Vacations Pvt. Ltd. shall not be liable to you or any third party for any loss, damage, or consequences arising out of the disclosure of Personal Information in a public forum or due to actions beyond our control, including unauthorized access by third parties.
By using our services or accessing our website, you accept the terms outlined in this Privacy Policy and understand the risks involved in disclosing personal data in public or unsecured environments.
By accepting our Terms and Conditions, you expressly agree and acknowledge that HRT Vacations Pvt. Ltd. is entitled to collect, store, process, and use your Personal Information for as long as you subscribe to or use our services—subject to the limitations and safeguards outlined in this Privacy Policy.
1. Purpose of Collecting Profiling & Account Information
We collect your identity details, contact information, financial data, and account history to:
• Manage our relationship with you and deliver the services you request.
• Comply with legal or regulatory requirements applicable under Indian law.
• Use aggregated and anonymized data to build statistical and demographic profiles for internal analysis, business development, and marketing strategies.
Note: Such aggregated information will not personally identify you.
2. Purpose of Collecting Service Usage & Transactional Data
We collect and store your usage and transactional information to:
• Calculate and verify applicable service charges.
• Administer and enhance our services to meet your preferences and behavior.
• Generate non-personally identifiable reports and trends to improve offerings and efficiency.
• Ensure compliance with applicable laws and internal user rules.
3. Collection of Correspondence & Personal Identifiers
Your communication records (emails, chats, feedback, etc.) and personal identifiers (such as login credentials, user IDs, etc.) may be used to:
• Fulfill our legal and service obligations.
• Monitor service usage to ensure adherence to our User Agreement and acceptable use standards.
• Investigate and prevent any fraudulent, unauthorized, or illegal activity.
We will only disclose this information under the terms specified in the “Disclosure of Information” clause of this Privacy Policy.
4. Ownership & Commercial Use of Aggregated Data
Any aggregated, anonymized information we collect from your Personal Information shall be considered the sole property of HRT Vacations Pvt. Ltd. We may use, share, or commercially sell such aggregated data at our discretion, without any obligation or compensation to you, provided it does not personally identify any individual.
5. Use of Cookies
Some of our websites may use “cookies” to enhance your browsing experience and deliver personalized services. Cookies help us:
• Store your preferences;
• Track visitor trends;
• Improve interactivity and usability of our platforms.
You may configure your web browser to notify you before accepting a cookie, or to reject cookies entirely. However, please note that disabling cookies may limit your access to certain features or services.
By accepting cookies, you also consent to our use of any Personal Information collected via cookies, in accordance with this Privacy Policy.
6. Sharing with Affiliates
To provide better personalization and operational efficiency, HRT Vacations Pvt. Ltd. may, under secure and controlled conditions, share your Personal Information with its affiliated entities, including:
• Subsidiaries;
• Holding companies;
• Entities under common ownership or control.
This information sharing will strictly comply with data protection standards and will be used only for legitimate purposes related to service delivery and support.
In certain circumstances, HRT Vacations Pvt. Ltd. may be required to intercept, monitor, disclose, or store your Personal Information without prior notice, under the following situations:
• When required to do so by law or legal process;
• When necessary to conduct our business operations;
• To maintain the security and integrity of our systems;
• To enforce our legal rights or investigate violations.
Such actions will always be conducted in accordance with applicable legislation. In such cases, HRT Vacations Pvt. Ltd. shall not be liable to you or any third party for any loss or damage arising from the interception, monitoring, or disclosure of your Personal Information.
We may also monitor your use of services to ensure compliance with our User Rules, and to detect or prevent misuse, fraud, or violations of law or company policy.
This monitoring may include—but is not limited to—the filtering of data transmissions, such as emails, messages, or uploads, to prevent the dissemination of:
• Spam or phishing messages;
• Malware or viruses;
• Defamatory, obscene, unlawful, or otherwise objectionable content.
To deliver services efficiently, we may engage third-party providers (such as advertising platforms, analytics tools, or cloud infrastructure partners). In such cases, we may share limited Personal Information strictly on a need-to-know basis and only for the purpose of fulfilling service obligations.
These third parties may also collect non-personally identifiable data (e.g., browsing behavior) to display relevant advertisements based on your interests. For further details or to opt out, users are encouraged to review the respective third-party privacy policies.
Please note that HRT Vacations Pvt. Ltd. is not responsible for the data handling practices of third-party service providers not directly under our control.
In addition to the general limitations stated in our Terms and Conditions, HRT Vacations Pvt. Ltd. disclaims all liability for any damage or loss (direct, indirect, incidental, or consequential) that you or any third party may suffer due to the disclosure or handling of Personal Information as outlined in this section. Your sole remedy in such a case shall be to discontinue the use of our services and terminate this agreement.
HRT Vacations Pvt. Ltd. fully cooperates with government authorities, enforcement agencies, and other entities legally authorized to request information. We may disclose your Personal Information, including Sensitive Personal Data, without prior consent, under the following conditions:
• When required under any current law, rule, or legal order;
• To respond to valid legal requests or judicial proceedings;
• To protect our rights, property, or safety, or that of our users, partners, or the general public;
• To investigate, prevent, or address fraudulent, unethical, or illegal activity;
• Upon request by regulatory bodies or tax authorities, or as required under audit or compliance obligations.
Such disclosures will be made in good faith, based on our sole discretion, when we believe that the disclosure is necessary, appropriate, or legally mandated.
HRT Vacations Pvt. Ltd. retains your Personal Information and Sensitive Personal Data or Information only for as long as it is necessary to fulfill the purposes for which it was collected, as outlined in this Privacy Policy, or as required by applicable laws.
We may retain your data for a longer duration where:
• It is required by law or regulatory obligation;
• It is necessary for ongoing business transactions or disputes;
• Retention is justified for archiving, audit, fraud prevention, or legal defense purposes.
Once the data is no longer required for these purposes, it is securely deleted or anonymized.
If you wish to delete or remove your Personal Information or Sensitive Personal Data that you have provided to us, you may submit a formal request by writing to:
📧Email: info@hrtvacations.com
We will process your request in accordance with applicable laws and confirm the action taken. Please note that in some cases, certain data may be retained to meet legal obligations or enforce our rights.
We may update or revise this Privacy Policy from time to time to reflect changes in legal requirements, technology, or our business operations. We encourage you to review this page periodically to stay informed of any updates.
Your continued use of our Website or Services after changes are posted constitutes your agreement to the revised Privacy Policy.
We take identity protection and online safety seriously. “Phishing” — the fraudulent attempt to obtain sensitive information such as credit card numbers, passwords, or personal data via fake emails or websites — is a real threat.
Please note:
• We will never request your credit card details, passwords, national identification numbers, or other sensitive information via unsolicited emails or phone calls.
• If you receive such suspicious communication claiming to be from HRT Vacations Pvt. Ltd., do not respond, and report it to us immediately at info@hrtvacations.com.
If you have any questions regarding this Privacy Policy, our data practices, or your interaction with the website and services, feel free to reach out to us using the contact details below:
📧 General Inquiries:
info@hrtvacations.com
📨 Registered Office Address:
HRT Vacations Pvt. Ltd.
Plot No - 1215/1400,
Khandagiri Bari, Khandagiri,
Bhubaneswar, Odisha – 751030, India
📞 Key Contacts:
• Bipin Kumar Paikray (Business Head)
✉ bipin@hrtvacations.com
☏ +91 97768 03534
• AntaryamiSahoo ( Manager )
✉ antaryami@hrtvacations.com
☏ +91 80930 12304
• Suryakanta Mishra ( Sales Manager )
✉ surya@hrtvacations.com
☏ +91 98278 41118